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Experiential Learning Grant

Apply to receive funding from the Fulton Schools for your educational travel experiences

What is the Experiential Learning Grant (ELG)?

The Experiential Learning Grant is a funding source to help Fulton Schools students travel to extracurricular experiences, such as conferences or study abroad.

Grant applications for the spring 2024 semester are no longer being accepted. Applications can still be submitted for summer travel, and will be considered based on meeting the submission deadlines.

Are you a Grand Challenges Scholar?

Apply for the GCSP ELG on the GCSP website.

Who is eligible?

Any currently enrolled Fulton Schools undergraduate or graduate students in good academic standing may apply.

This includes, but is not limited to, students participating in Entrepreneurship & Innovation activities, Grand Challenges Scholars and graduate students seeking travel and related funding.

If you are a GCSP studentapply for the GCSP ELG on the GCSP website.

What expenses can be covered by the grant?

This grant can be used to cover travel expenses for most experiential learning experiences, such as the following:

  • Travel to present at a conference
  • Training and professional development opportunities
  • Study Abroad airfare
  • Travel to participate in a funding competition (venture related)
  • Other experiences that fall within the funding intentions of the grant

Does the grant pay for my entire trip?

No. The grant does not typically fund your experiences in their entirety. Applicants should seek additional funding sources, such as the following:

Please be ready to provide documentation that you applied for other funding in your application.

The Experiential Learning Grant is offered by the Fulton Schools Office of Academic and Student Affairs. We believe that extracurricular experiences are key to a student’s academic and personal development. Conferences, study abroad and other experiences give students a chance to make positive community impacts, learn valuable skills and gain recognition for themselves, the Fulton Schools and ASU.

What is the application timeline?

Domestic travel

Apply four to six weeks prior to your departure date. You will receive a response within 14 business days from Student Engagement after you submit your application.

International travel

Apply ten to twelve weeks prior to your departure date. International travel requires Provost’s Office approval, so a response may take as long as 3-5 weeks.

How often may I apply?

You may apply multiple times, but you may only be funded once during an academic year (e.g., 2021-22; 2022-23).

Before you begin

Do not book your travel before you apply

You must arrange travel through the Fulton Schools. More information below.

Review funding limits

You may be eligible for funding up to $800 for domestic travel or $1000 for international travel per fiscal year.

Application requirements

Online application

Submit an online application that includes information about yourself and the experience you are hoping to fund. Provide documentation about the experience such as conference name, location, date, and schedule.

Research abstract (if applicable)

If you are applying for travel funds to present research at a conference, submit a research abstract. The abstract should be 50-100 words long and written in third person for a general (non-expert) audience.

Personal statement

Write a personal statement that is thoughtful and well-articulated. Use one of these prompts to develop your statement:

  • What is your motivation for participating in this experience?
  • What are your intended outcomes for this experience?
  • How will this event enhance your academic experience?
  • What actions will you take that will maximize your learning experience?
  • How does your cultural or personal background influence your interest in this experience?

ASU has many campus resources to support the writing of your personal statement. Please use them! You can schedule an appointment with the Writing Center or contact a faculty member in your school for feedback.

Specifics about monetary requests

You will need to provide specific amounts for each item in your request, as well as the total amount you are requesting. Funds may be requested for travel- or experience-related expenses. Examples include:

  • Event registration
  • Airfare
  • Hotel
  • Mileage
  • Car rental
  • Meals during the experience
  • Ground transportation
  • Materials/supplies needed for the experience
  • Other travel or experience-related expenses

If you have applied for other funding sources, be prepared to describe the details of your additional funding requests.

Unofficial transcripts

How to download your Unofficial Academic Transcript from My ASU:

  1. Log in to My ASU.
  2. Go to the Classes tab in the upper left.
  3. Click Transcripts & Test Scores.
  4. Select Unofficial Transcript to download a PDF transcript.

Faculty or mentor letter of support

Request a letter of support from a Fulton Schools of Engineering faculty mentor. Your mentor should express support for you and your participation in the experience. If you are presenting at a conference, ask your mentor to mention it in the letter.

Experience confirmation

Provide evidence of the experience you plan to attend, such as a website URL, or an email confirmation. Travel to a professional conference as a member of a Fulton Schools-approved club or organization should be handled directly with that club or organization.

If you are presenting at a conference, provide proof you have been invited to speak. For example, an acceptance email or an event itinerary with your name on the schedule.

Additional requirements

Travel arrangements must be made through the Fulton Schools

Do not book your travel before applying for this grant.

If your funding request is approved, you will be required to make your travel arrangements with the Fulton Schools’ Business Office. This is a requirement of ASU’s travel policy. You will receive more information at the time of grant approval.

Students traveling internationally: You must register with the Global Education Office

International travelers are required to register their travel with the Global Education Office. The process can take several days, as there are multiple levels of approval before your travel is confirmed.

Share your experience with us!

If you receive a grant, you must submit a focused reflection of your experience and at least one horizontal photo of you engaged in the experience (and more are welcome) when you return.

Your reflection should summarize the outcomes of your event/project/travel, and describe how the experience will enhance your engineering education and professional preparedness.

Send your written reflection and photo to Timothy Rooney within one month of your return.

Ready to apply?

Once you have all your application requirements prepared, submit your application online.